Presenting a Poster

Preparation and Day Of

UA IT Summit posters will be displayed on July 26, 2022 in the Student Union Memorial Center Ballroom.

  • Posters will be displayed from 8:00 a.m.–5:00 p.m.
  • Poster presenters will be expected to present their poster from 4:00–4:30 p.m.

Please respond as soon as possible to your proposal acceptance with:

  • Confirmation that you will be available to present during the poster session
  • Any special needs beyond the skinny table (Electricity?)

Printing & Setup

  • If you send your poster saved as a PDF file by Friday, July 15 by 12:00 noon, the IT Summit will pay for printing and will put your poster up for you day-of.
  • If you do not send your poster file for the IT Summit to print, you will need to print the poster yourself and come to the Ballroom before 8:00 a.m. on July 26 to put it up. Other print resources:

You will not be expected to make a formal presentation, but you should be prepared to discuss the poster's content and respond to questions during the Poster Session.

Poster Specifications

  • Printed posters can be in portrait or landscape format
  • Maximum dimensions of 46” (longest dimension) × 36” (shortest dimension)

Download a pre-set PowerPoint poster to fill with your own content: postertemplate-46x36.pptx

There will be a "skinny" table in front of posters to keep handouts on.

You are also welcome to set up a laptop with video or other demonstration device for your session. We do not recommend leaving unsecured devices alone on the table all day.

You are encouraged to provide brief handouts for your poster that include your full contact information, the title and description/abstract of your session, and any information you can provide about where additional materials can be viewed or retrieved.

Posters will also be available online for the remote audience. Be sure to clarify the best contact information for remote attendees who want to follow up on your content.

Poster Tips

The poster should include the poster title, your name, affiliation, abstract, key points, graphics, and references.

Make your poster content interesting for the campus audience.

  • Tailor your content for your audience.
    • Define all terms and acronyms that are not well known to the average person.
    • Include commonly known facts only if they are necessary to the continuity or flow of the poster or add something of value.
  • Design your content to leave participants better informed and help them make better decisions. Think consciously of recommendations, actions, or issues to consider that provide immediate takeaway value.

Follow poster design best practices.

  • You have a limited amount of time to catch viewers’ attention, so don't overload your poster with too much information.
    • Tip: List all of the things that you want to say, and put them in the order of importance. Select only the first three points as the focus for your poster.
  • Text should be large enough to be seen from 5 feet away (at least 36 point font size).
  • Make illustrations simple and bold.
  • The display should be self-explanatory so that you are free to talk.
  • Use easy-to-read fonts such as Arial, Calibri, or Times New Roman, colored for high contrast against the background. Use a funky or colored fonts only sparingly for a graphic effect.
  • Proofread, proofread, proofread.
  • More advice at Colin Purrington’s tongue-in-cheek but helpful poster guide, "Designing Conference Posters."