Preparation and Day Of

UA IT Summit breakout sessions will take place on Tuesday, July 26, 2022 in the Student Union Memorial Center.

Please respond as soon as possible to your proposal acceptance with:

  • Confirmation that you will be available to present at your scheduled time
  • Whether any of your presentation group will be presenting from remotely
  • Any special needs beyond the podium laptop with PPT, browser, and Zoom

Please provide your presentation by Tuesday, July 19 in order for us to load it onto the room laptop (if applicable). Also bring your presentation on a USB drive as a backup. 

Arrive in your room 10 minutes in advance of your start time. Work with the A/V and webinar volunteer to ensure everything is ready for your presentation. 

Presentation Tips

Make your presentation interesting for the campus audience.

  • Anecdotes and concrete examples are helpful.
  • Tailor your content for your audience.
    • Define all terms and acronyms that are not well known to the average person.
    • Include commonly known facts only if they are necessary to the continuity or flow of the presentation or add something of value.
  • Design your content to leave participants better informed and help them make better decisions. Think consciously of recommendations, actions, or issues to consider that provide immediate takeaway value.

Practice your presentation and time it. Leave time at the end for questions and/or interaction with the audience.

Prepare and practice to ensure any demos run smoothly.

Follow PowerPoint design best practices.

  • Remember that you are the presenter, not PowerPoint. Use your slides to emphasize a point, keep yourself on track, and illustrate a point with a graphic or photo. Don’t read the slides.
  • Limit text to short fragments/headlines, not sentences (6-8 lines per slide, no more than 30 words per slide).
    Keep your font size 24 or bigger. (Print out all your slides on standard paper, and drop them to the floor. The slides are probably readable if you can read them while you’re standing.)
  • Use easy-to-read fonts such as Arial, Calibri, or Times New Roman. Fonts that are not Microsoft standard will default.
    Leave out the sound effects and background music, unless it’s related to the content being presented.
  • Proofread, proofread, proofread.

Visit if you want to download a University of Arizona PowerPoint template (log in with NetID).